CHIA Data » Information for Data Submitters: Acute Hospital EHRD Dataset

Information for Data Submitters: Acute Hospital EHRD Dataset

Data Submission Resources

Overview

In addition to hospital data for each inpatient discharge, outpatient observation stay, and emergency department visit in Massachusetts, CHIA collects certain Electronic Health Record Data (EHRD). This data is shared with MassHealth in an Enhanced Demographics Data File in support of the MassHealth health equity program.

Submission Deadline

Data files must be submitted quarterly to CHIA according to the following submittal schedule:

  • Q1 (10/1-12/31) by 1/31
  • Q2 (1/1-3/31) by 4/30
  • Q3 (4/1-6/30) by 7/31
  • Q4 (7/1-9/30) by 10/31

Registration Instructions

New users must register to submit data via CHIA Submissions.

  1. Complete and sign the CHIA Data Reporter User Agreement after reviewing the DRUA instructions. Note that each individual user for an organization must complete the form.
  2. Submit the completed Data Reporter User Agreement to DL-Data-Submitter-HelpDesk@chiamass.gov.
  3. You will be notified when your account is ready to use.

For help with registration, email DL-Data-Submitter-HelpDesk@chiamass.gov or call 617-701-8100 (9am-5pm Monday through Friday).

Contact

Email all questions and comments about EHRD collection to hospitaldata@chiamass.gov.

Additional Information

CHIA will continue to collect sexual orientation/gender identity (SOGI) patient data reported in the fields below but will not be sharing this information with MassHealth for individuals younger than 19 years of age as of December 31 of the measurement year. This change does not affect the EHRD File Submission Guide.

  • Sexual Orientation, Sexual Orientation Update Date, Sexual Orientation Verification Date
  • Gender Identity, Gender Identity Update Date, Gender Identity Verification Date

Related Links

957 CMR 8.00: APCD and Case Mix Data Submission

Administrative Bulletin 24-02: Submission guidelines relating to the Electronic Health Record Dataset (EHRD)

Archived Data Submission Files